CCE of Saratoga County is seeking a full time qualified and experienced incumbent to provide general administrative, marketing, social media and website assistance for the Cornell Cooperative Extension (CCE) Saratoga office, for community based programs that provide education, services, resources and referrals to residents of Saratoga County.
This position provides administrative support of related Association programs, including special projects and grants. Support for specific program will include, but not limited to, CCE Occupant Protection Program, Storm Water Management, and Capital Mohawk PRISM.
Please include a resume and/or job experience and three references(at least one who is a current or former supervisor or teacher).
Once your application is submitted you will not be able to change your submission or add attachments.
Internal Applicants:Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received on-line by January 25, 2019. Position closing dates may change based on Association needs.
High School diploma or equivalent with experience relevant to the role of the position.
Ability to meet background check requirements.
Ability to meet occasional travel demands of the position. A valid NYS driver's license with the ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours, which may include early mornings, evenings, and weekends, as appropriate.
Ability to work both independently and in a team environment.
Strong knowledge and experience with Microsoft Office (Excel, Word, PowerPoint).
Ability to read and interpret documents such as instructions and procedure manuals.
Ability to write routine correspondence.
Proficient with social media platforms.
Attention to detail with an emphasis on accuracy and quality.
Communication & Marketing Skills - Ability to effectively communicate verbally and in writing with program participants, volunteers, employees and others through a variety of media. Ability to effectively market program through social media, print and other media.
Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position frequently lifts, moves, or transports program related materials and equipment.
Proficient computer skills.
Position Responsibilities & Essential Functions
Coordination/Operation - 95%
Perform a substantial amount of administrative tasks to support CCE Saratoga.
Responsible for preparing/typing reports and letters in a timely manner, answering phones, document and program resource collating & copying, filing, faxing, and computer work.
Coordinate with the managers and program staff to create and maintain Association social media posts and website updates.
Assist with promotional objectives and publicity press releases.
Greet visitors and program participants in a professional manner.
Provide administrative support to staff and program participants.
Coordinate office procedures including: taking and relaying messages to staff and clients; and collecting/preparing forms, reports, staff meeting agendas, etc.
Prepare and create worksheets and databases for data entry.
Take registrations for educational programs.
Process monthly reports of sales/marketing activities for supervisor.
Perform data entry of information and tracking of all program data.
Create, organize and maintain filing systems for all participants, and keep accurate records of all referrals and contacts.
Prepare mailings as program requires. Maintain a working knowledge of postal mail regulations.
Maintain the office in a clean, organized, attractive manner, in cooperation with program staff. Keep track of supplies, carry and distribute office materials. Regularly load paper into copier and printers and occasionally assist with room set ups when needed.
Keep the Supervisors apprised of all program matters and progress.
Coordinate participant referral system and report recruitment efforts. Make referrals on a daily basis for a variety of needs for the community, agencies, churches, school district, government and individuals.
Assist the Supervisor with coordinating outreach meetings, participants make connections (including referrals) to other Extension programs and community resources.
Foster acceptance of the program by maintaining good working relationships with community-based agencies and other appropriate linkages to further enhance the program.
Assist program staff in scheduling appointments and providing schedule information on a daily basis.
Provide administrative support to Associations special projects and grants as requested or needed.
On an occasional basis transports self, also frequently lifting, moving and/or transporting program materials and resources to community based settings.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Saratoga County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full time position. Compensation paid at the rate of $15/per hour, commensurate with experience. Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: firstname.lastname@example.org.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail email@example.com or phone (518) 765-3503.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00017415
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