We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a faced-pace commercial real estate office. This person must have the ability to quickly shift gears and coordinate a multitude of tasks within a busy, modern downtown office. This role requires a marketing, business development and administrative professional that can manage, understand, and interpret the multiple functions in high level real estate sales.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1) Administrative and Correspondence
Coordinates complex on/offsite meetings and conferences
Schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations for sales professionals
Tracks, collates and maintains inventory of marketing materials
2) File Process (Listing and Deal Cycle)
Gather property information from Sales Professional and process listing when obtained
Monitor listing status and renew listing when expired
Ensure correct listing documentation is drafted and executed with various listing templates (Listing Agreement, Representation Agreement, Commission Agreement, Confidentialities, Co-Broker, Etc.)
Coordinate and process deal files with all required documents and vouchers for closings
Monitor closing process and timeline
3) Marketing Responsibilities
Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, brochures, proposals, tour books, maps, floor plans and qualification packages
Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs)
Create and update property Marketing contact lists
Property Email Blasts – Monitor stats, contacts, and schedule
Maintain/update listing information through property pages on CoStar/Loopnet
Prepare and send out property and holiday mailers
Maintain individual and team website
Prepare and update case studies
Order and remove signage
Acts as point of contact and liaison between the team and the CBRE Property Marketing Studio for highly customized marketing materials
4) Business Development
Coordination of preparation of tour packages for Clients with direction from the team
Assist in lease proposals preparation and responses
Assist in preparing request for proposals and responses
Excel experience preferred
Code monthly expenses through PeopleSoft
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from 2-year college required.
3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.
2 years experience in the Real Estate industry. Adobe InDesign experience preferred.
CERTIFICATES and/or LICENSES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesign preferred. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
Internal Number: 19003765
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.